Chapter Leadership

Chapter Leadership

OCCM is overseen by the Bishop of the Coptic Orthodox Diocese of the Southern United States and his designee.

The OCCM President, Vice President, Secretary, and Treasurer are responsible for communicating with the university chapters and ensuring they are supported and successful. The roles and responsibilities are as outlined below:

OCCM President

  • Chairmanship of all Regional Leadership meetings

  • To represent OCCM before all entities

  • To submit all business in writing, once per month, to the Bishop or his designee

  • To oversee all OCCM paperwork and meetings

  • To preserve the OCCM Constitution and the OCCM Bylaws

  • To oversee the OCCM Vice President

  • To oversee the Regional Directors

OCCM Vice President

  • To assist the OCCM President in the completion of his/her duties

  • To oversee each Committee and the Chairs of those Committees

  • To ensure that a permanent record of all OCCM business be sent to all OCCM members, including information submitted to OCCM Leadership through the Bishop or his designee

  • To keep an accurate record of the OCCM committee and OCCM event attendance

  • In the event that the President is unable to fulfill their duties, the OCCM Vice President will assume the role of OCCM President.

OCCM Chapter President

  • Chairmanship of all local OCCM meetings

  • To represent the local OCCM chapter before all entities

  • To contact the regional coordinator once per month about past events and future plans

  • To oversee all local OCCM paperwork and meetings

  • To oversee the local OCCM Vice President

  • To oversee the local OCCM executive board

OCCM Chapter Vice President

  • To assist the local OCCM President in the completion of his/her duties

  • To facilitate local member involvement in national committees

  • To ensure that a permanent record of all OCCM business be sent to all local OCCM members, including information received by national OCCM Leadership

  • In the event that the President is unable to fulfill their duties, the local OCCM Vice President will assume the role of local OCCM Chapter President.

OCCM Chapter Treasurer

  • Responsible for keeping track of all finances

  • To keep track of merchandise purchases

  • To provide a budget report to the president of the chapter at the end of each academic year

  • Responsible for assisting the president in the creation of the budget for upcoming events

OCCM Chapter Secretary

  • Responsible for taking minutes at each meeting of the local chapter

  • Responsible for sending minutes to the membership of the local chapter within 24 hours of the meeting

  • Responsible for taking attendance at each meeting and event as well as keeping an updated record of all active members in that chapter

Elections and Leadership Transition

OCCM Leadership is elected to a one-year term, starting June 1. The OCCM President and Vice President will be chosen sequentially and by the same procedure, with the office of the President being first, and the office of the Vice President after.  Interested and qualified candidates for President and Vice President will apply to the Alumni Committee for initial approval to run for the offices by March 15. They shall submit a resume and a personal statement outlining why they would like to lead OCCM. The Alumni Committee selects the top three candidates by a committee vote by March 20. The three candidates will then be voted for by an electorate composed of all of the executive board members of all OCCM University Chapters by March 30. The elected officials by majority vote will be announced by March 31.

Elections for chapter leadership will vary depending on the university, but we encourage new officers to be in place by April at the latest.

Transitioning new officers is sometimes a challenging task. It is very important for past officers to assist newly elected officers. We recommend each position write a memo to the new officers outlining things they wish they had accomplished, reflections on their term, and any helpful advice. New officers should pass along any contact information for members, email accounts, social media, and any unfinished business. Having a meeting with newly elected officers and the officers that just finished their term is incredibly helpful in ensuring a smooth transition. Hosting a roundtable (a meeting of all members, with old and new executive boards present) is a helpful way of allowing people to voice concerns and make recommendations for the upcoming year. This meeting can be very constructive and can serve in place on a scheduled meeting.

For more details on the process of elections at the overall and chapter levels, please consult the Rules of Procedures.